Retention of Health Records
There are several statutory requirements regarding retention of health records.
In addition, physicians who participate in preferred provider plans (PPOs) or health-maintenance organizations (HMOs) may agree by contract to maintain records for a longer period of time. Failure to do so could give rise to a breach of contract action.
Due to exceptions in Indiana court cases defining the time when a cause of action accrues, it is advisable for physicians to retain records for a period to be determined in consultation with their attorneys and medical malpractice insurance carriers. Many physicians choose to retain their medical records indefinitely. Physicians may consider converting to electronic records to improve access and reduce storage issues.