Online tutorial shows you how to sign up for the Web-based system
If you sign death certificates, you should register soon as a user of the Indiana Death Registration System (IDRS). Beginning Jan. 1, 2011, Indiana law will require all death certificates to be electronically signed and submitted to the Indiana State Department of Health.
“The IDRS will eliminate paper copies and be more secure and efficient,” explained Erin Kellam, state registrar for the program. “With the IDRS, doctors will be notified electronically that a document is ready to sign. Physicians can start using the system as soon as they become registered users.”
Benefits of the IDRS include the ability to:
- Electronically file death records with local and state registrars
- Allow decedent fact-of-death and cause-of-death information to be registered by multiple death registration participants working on the same case
- Report cause of death with increased accuracy and timeliness
- Improve cause of death data for disease surveillance and health data mining
- Promote uniformity and reduce contradictory information in cause of death documentation
Approximately 56,000 death certificates are collected in Indiana each year. These document now are hand-carried to doctors’ offices for completion for the cause of death and then hand-carried to county vital records offices.
However, the IDRS will permit support staff to complete all the information in the record, allowing the funeral director and medical certifier, usually a physician, to quickly review and electronically verify or certify the record. Medical certifiers will receive automatic e-mails about cases ready for completion, simplifying the referral process.
Online training regarding the IDRS is available here. Select “Tutorials IDRS Audio/Video Medical Certifiers Tutorials” or “IDRS PowerPoint Tutorials.” You can also register and download the user agreement.
“January may seem far away but it will be here before you know it,” said State Health Commissioner Gregory Larkin, M.D. “I strongly encourage you to get signed up and begin using the system today.”
For information, contact IDRS State Registrar Erin Kellam or call (317) 233-7523 or the help desk at (317) 233-7989.
“Beginning Jan. 1, 2011, the state department shall establish the Indiana death registration system (IDRS) for recording in an electronic format deaths in Indiana. Submission of records on births and deaths shall be entered by:
- Funeral directors
- Medical examiners
- Persons in attendance at birth; and
- Local health departments
Using the electronic system created by the state department under this section….The physician last in attendance upon the deceased shall electronically certify to the local health department the cause of death on the certificate of death, using the Indiana death registration system.”